Privacy Policy

Last updated: March 2026

This Privacy Policy explains how SeedSort collects, uses, and protects your personal data when you use the service.

1. Who We Are

SeedSort is a web-based gardening planner operated from the United Kingdom.

If you have any questions, contact:
hello@seedsort.app

2. Data We Collect

Account Data

  • Email address
  • Name (if provided)
  • Password (stored securely and hashed)

User Content

  • Seeds, sowings, notes, and garden plans
  • Uploaded images
  • Community content (such as posts or comments, if applicable)

Usage Data

  • Pages visited and features used
  • Device, browser, and IP address
  • Basic diagnostic and performance data

Payment Data

Payments are processed by Paddle, who acts as the merchant of record.

We do not store full payment details such as card numbers.

3. How We Use Your Data

We use your data to:

  • Provide and operate the service
  • Manage your account
  • Enable collaboration (for example, teams)
  • Improve features and performance
  • Respond to support requests

Email Communications

We may send you essential service emails, such as:

  • Account or security notifications
  • Billing or subscription updates

If you opt in, we may also send occasional emails about:

  • Product updates
  • Requests for feedback

You can unsubscribe from these emails at any time.

4. Legal Basis (UK GDPR)

We process your data based on:

  • Contract – to provide the SeedSort service
  • Legitimate interests – to improve and maintain the platform
  • Consent – for optional emails

5. Data Sharing

We do not sell your data.

We may share data with trusted service providers to operate the service, including:

  • Payment provider (Paddle)
  • Hosting provider (DigitalOcean, UK)
  • Storage provider (Amazon Web Services S3)
  • Email delivery services
  • Analytics provider (Fathom Analytics)

These providers only process data as necessary to deliver the service and are not permitted to use it for their own purposes.

6. Data Storage & Security

Your data is stored on secure servers hosted in the United Kingdom.

Uploaded files (such as images) may be stored using secure cloud storage providers.

We take reasonable measures to protect your data from unauthorised access, loss, or misuse. However, no system is completely secure.

7. Data Retention

We retain your data while your account is active.

If you delete your account:

  • Your personal data will be removed within a reasonable timeframe
  • Some data may be retained where required for legal or operational reasons

8. Your Rights

Under UK GDPR, you have the right to:

  • Access your data
  • Correct inaccurate data
  • Request deletion
  • Object to certain processing

To exercise these rights, contact: hello@seedsort.app

9. Cookies

SeedSort uses essential cookies for:

  • Authentication
  • Core functionality

We use Fathom Analytics to understand how the service is used. Fathom is a privacy-focused analytics provider that does not use cookies or track users across sites.

We do not use marketing or advertising cookies.

10. International Transfers

Some service providers may process data outside the UK.

Where this happens, appropriate safeguards are in place.

11. Children’s Use

SeedSort is intended for users aged 18 and over.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

Changes will be posted on this page with an updated date.

13. Contact

If you have any questions:
hello@seedsort.app